Meeting Prep

---

name: doctorclaw-meeting-prep

description: "Meeting prep — pull context on attendees, topics, and action items before every calendar event. Auto or on-demand."

version: 1.0.0

tags: [meetings, calendar, productivity, preparation, automation]

metadata:

clawdbot:

emoji: "📋"

source:

author: DoctorClaw

url: https://www.doctorclaw.ceo

---

# Meeting Prep

Walk into every meeting prepared. This skill scans your upcoming calendar events, pulls context on attendees (past emails, notes, deal stage), surfaces relevant documents, and compiles a prep brief — so you spend 2 minutes reviewing instead of 15 minutes scrambling.

Trigger it before a specific meeting or set it to auto-run 30 minutes before each event.

What You Get

Setup

Required

Optional (but recommended)

Configuration

Tell your agent:

1. **Calendar** — which calendar(s) to scan

2. **Prep lead time** — how far before the meeting to generate the brief (default: 30 minutes)

3. **Email lookback** — how far back to search for relevant emails (default: 30 days)

4. **Prep depth** — concise (bullet points) or detailed (full context with email excerpts)

5. **Auto-prep** — run automatically before each meeting, or only on-demand

6. **Delivery** — where to send the brief (Telegram, Discord, file, or inline)

How It Works

Step 1: Scan Calendar

Step 2: Research Attendees

For each attendee (excluding yourself):

Step 3: Surface Context

Step 4: Generate Talking Points

Based on the gathered context, suggest:

Step 5: Compile Prep Brief

Format the brief:

📋 Meeting Prep — [Event Title]
⏰ [Start Time] - [End Time] | 📍 [Location/Link]

👥 ATTENDEES
• [Name] — [Role, Company]
  Last contact: [X days ago] — [subject/topic]
  Context: [deal stage, relationship note]
• [Name] — [Role, Company]
  Last contact: [X days ago] — [subject/topic]

📧 RELEVANT THREADS
• [Subject] — [date] — [status: awaiting reply / resolved]
• [Subject] — [date] — [status]

✅ OPEN ACTION ITEMS
• [Task] — assigned to you, related to [attendee]
• [Task] — due [date]

💡 SUGGESTED TALKING POINTS
1. [Follow up on X with attendee]
2. [Discuss Y — relates to open email thread]
3. [Decision needed on Z by Friday]

📝 PREVIOUS MEETING NOTES
[Summary of last meeting with these attendees, if found]

Step 6: Deliver & Follow Up

Examples

**User:** "Prep me for my next meeting"

**Agent scans calendar and responds:**

> 📋 Meeting Prep — Client Check-in with Acme Corp

> ⏰ 2:00 PM - 2:30 PM | 📍 Zoom

>

> 👥 ATTENDEES

> • **Tom Bradley** — VP Operations, Acme Corp

> Last contact: 5 days ago — discussed Q1 deliverables

> Context: Active client, $4,800/mo retainer, up for renewal in April

> • **Sarah Kim** — Project Lead, Acme Corp

> Last contact: 12 days ago — sent updated timeline

>

> 📧 RELEVANT THREADS

> • "Q1 Deliverables Update" — Mar 5 — awaiting Tom's feedback

> • "Timeline Revision v3" — Feb 26 — Sarah confirmed receipt, no response since

>

> ✅ OPEN ACTION ITEMS

> • Send revised SOW to Tom — due this week

> • Follow up with Sarah on design feedback — 5 days overdue

>

> 💡 SUGGESTED TALKING POINTS

> 1. Check if Tom reviewed Q1 deliverables — need his sign-off

> 2. Ask Sarah about design feedback (she's been quiet for 12 days)

> 3. Bring up April renewal — gauge interest in expanding scope

> 4. Mention the revised SOW is coming this week

**User:** "Good meeting. Tom approved Q1 deliverables. Sarah needs one more week on design. Renewal looks positive — they want to add social media management."

**Agent:** Saves meeting notes, creates tasks: "Send revised SOW to Tom (include social media scope)" and "Follow up with Sarah on design — due March 17." Updates contact notes.

---

**User:** "Auto-prep all my meetings tomorrow"

**Agent:** Generates briefs for each event, sends them the morning of or 30 minutes before each.

Customization Ideas

Want More?

This skill handles meeting prep and context surfacing. But if you want:

**DoctorClaw** sets up complete OpenClaw systems for businesses:

→ [doctorclaw.ceo](https://www.doctorclaw.ceo)